Southport is a not-for-profit property management and development company, located 3 km south of Portage la Prairie, Manitoba, Canada. Southport’s mission is “To stimulate economic development in the communities we serve by realizing the full potential of Southport’s airspace, airport, and commercial and residential properties”. We are committed to providing quality customer service and establishing a sense of community around Southport that will enrich the experience of doing business with us.

Reporting to the Manager, Facilities, the Administrative Assistant, Operations supports operational activities, which includes supporting project management, tendering, evaluating resource deployment, asset and maintenance management, as well as the software tools used to support business activities. The Administrative Assistant, Operations will leverage existing data sources to optimize operational activities using a variety of data sources/input. Additionally, this role conducts research and implements best practices and emerging technologies related to business systems and processes.

Key responsibilities:

The following key activities include, but are not limited to:

Project Management and Tendering

• Develop, update and publish tender package in conjunction with project manager
• Support contract award processes including:
  • the creation of Bid Summary spreadsheet
  • Receive, tabulate, and file bids
  • Contractor notification
  • Contract creation
• Maintain template documents associated with tendering process.

Operations Support

• Implementation of continuous improvement methodologies.
• Under the direction of management, develops and maintains policies, plans of operations, standing operating procedures, work instructions and other materials in support of operations.
• Sound understanding about the importance of process and procedures, as well as quality management systems.
• Coordinate meetings, document discussion and actions, develop and circulate agendas and minutes, prepare presentations, follow-up on actions list.
• Perform data entry related to tracking carbon emissions.
• Implementation of continuous improvement methodologies.
• Provide administrative support to Specialist, Airport Operations, including tracking and compiling ATC statistics, maintaining records of NOTAMs, logging SMS incidents, and assisting with other documentation and data management tasks as needed.

Administer Operational Programs Including

• Workplace Safety and Health

Southport Business Systems and Analysis

• Acting as super-user, provides advanced support and librarian skills to Southport’s Document Management System and other business systems (Q-Pulse, SharePoint, Inn Road, etc.)
• Review feedback from various measurement tools (surveys, metrics, scorecards, reports, individuals, etc.) and complete one or more of; assess for potential solutions/concepts, report to stakeholders for consideration, provide implementation assistance, implement real-time adjustments.
• Sound understanding about the importance of process and procedures, as well as quality management systems.
• Other Duties as assigned.

Job Requirements:

• Knowledge of process, procedures, and quality management systems.
• Demonstrated written and verbal communication skills.
• Minimum 3 years’ experience performing operational duties or equivalent combination of experience and education.
• Working knowledge of and proficiency in Microsoft suite of business system applications.
• Experience in contracting and tendering would be considered an asset.
• Excellent time management skills and the ability to prioritize work.
• Demonstrated ability to work with minimal supervision both independently and as part of a team.
• Desire for growth and learning opportunities.

Join the Southport Team

Join the Southport Team - as an employee of Southport, you will receive the following:

• Complimentary RecPlex Gym or Southport Golf Club Membership
• We’ll set you up for success by providing in-depth training with your team and mentors, working in partnership with our leadership team.
• You’ll enjoy special events, celebrations, and unique perks, specific to your role and work environment, that reinforce our commitment to creating a wonderful employee experience.
• Our unique rewards and recognition programs are designed to celebrate you, your contributions and promote your success.

Any questions regarding the job can be addressed to:

Southport Aerospace Centre Inc.
Attention: Human Resources
30 Centennaire Drive
Southport, MB  R0H 1N1

Email: hr@southport.ca
Phone: 204.428.6030

This job posting will remain open until filled. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Interested applicants are invited to submit their application by clicking here.